Privacy Procedures

The Principal is the designated privacy officer for West Eyreton School and is responsible for:

• Ensuring compliance with the Privacy Act 1993.

• Handling information requests.

• Giving assistance to the Privacy Commissioner in any investigations under the Act.

Key Tasks:

The key tasks of the privacy officer are to:

• Educate all staff and Board members on the 12 information privacy principles, attached to these procedures, and what compliance means.

• Document where files are kept and what security will apply.

• Establish whether information kept by the school is accurate and is not being kept longer than is necessary.

• Ensure that when parents/caregivers and staff are asked to fill out any forms which collect information that it is explained to them:

  • The purpose for which the information is being collected

  • Who has access to the information

  • Where the information will be stored

  • An individual’s right to correct the information.

• Inform all staff members of the procedures for accessing the information held.

• Follow the checklist for Information Requests under the Privacy Act, attached to these procedures.

Board of Trustees Responsibilities:

• Monitoring that the principles attached to the collection, storage, and use of information are being applied

• Ensure that the school is meeting the requirements of the Privacy Act

• Ensure that the full Board minutes do not identify individuals in relation to employment, enrolment or discipline. These matters must be taken in-committee