Procedures for the
Online Publication of
Students Images and Work
These procedures have been
put in place to ensure that the children's rights of privacy in their
personal information (including their personal images) and property rights
(copyright) in their schoolwork are protected.
The school uses a range of
learning technologies to enhance student learning. These include
electronic mail (email) and the Internet. From time to time, we publish on
the school’s Internet website http://www.chch.school.nz/westeyreton
material for educational purposes, to share the results of learning within
the school community, and to promote the school within the wider
community. This may include examples of students’ schoolwork and images of
students and groups of students in activities at the school. Images of
students may include scanned, digital, or video images of them taking part
in school or class activities.
There are three main reasons
the school publishes student material online:
-
to educate the student in
accordance with the national curriculum, including on the role and use of
technology in society;
-
to encourage the student to
be part of and participate in the school community;
-
to promote the school in the
wider community.
Guideline 1:
The school will publish the material only on its own website (www.chch.school.nz/westeyreton/
) and New Zealand based websites endorsed by the Ministry of Education,
such as the Ministry of Education’s website The Online Learning Centre –
Te Kete Ipurangi (www.tki.org.nz). The school may also recommend that
student work, or the whole school website, be available through Te Kete
Ipurangi. Note: This does not happen at present, but is a possibility in
the future.
Guideline 2:
The student material published by the school online, will be for one
of the following purposes:
-
to educate the student in accordance
with the national curriculum, including the role and use of
technology in society;
-
to encourage the student to be part of
and participate in the school community;
-
to promote the school in the wider
community.
Privacy and online publishing
Parents and students should be aware
that the school cannot control who has access to the information
published on its Internet website or the other websites mentioned. In
recognition of this, the school takes steps to safeguard the privacy
of the students and to comply with the Privacy Act 1993.
Guideline 3:
The school acknowledges that it cannot control who accesses the
websites on which students’ images or material is published or the
copying, by visitors to these websites, of images of the students and
their work.
Guideline 4:
The school will identify students on the websites only by their first
name and year at school. Students’ surnames, home addresses, and telephone
numbers will not be available on the websites.
Copyright and online publishing
The school also publishes original
material that students create at school, including artwork, such as
drawings and paintings, as well as stories, poems, and other literary
work. Original material created by students attracts protection under
the Copyright Act 1994. The students own the copyright in their own
artistic and literary works. Given the age of the students, the school
has decided that it will not publish online any image of a student or
work they have produced without the written permission of each
student’s legal guardians.
Guideline 5:
The school will not publish a student’s image or work without written
authorisation from the student’s legal guardians. The school will
immediately remove all material relating to a student from its website if
requested by a legal guardian of the student and, in any event, once the
student leaves the school permanently.
Permission sought by the school
The permission the school seeks is:
-
authorisation to publish the student’s
personal image or work online as required by the Privacy Act, and
-
a licence to publish any copyright
work of the student online.
Guideline 6:
Consent for the online publication of a student's image or work, will
be sought for each student upon enrolment or, for students already
enrolled, when the issue of publication first arises for that student. The
Principal shall ensure a data base of such consent is kept in the office
and made available to teachers.
School management of online publishing
The school will set the educational
purpose for publishing students’ work online. A student’s image and
schoolwork may be chosen for online publication if it meets this
purpose and if the school holds the consent of the parent to publish
the student’s material online. The material chosen must also meet the
standards required for the website on which it is to be published. For
example, if the student’s schoolwork is to be published on the school
website, it must not: defame anyone, be objectionable from a human
rights point of view, be obscene, or infringe the copyright of third
parties (for example, the work must not contain substantial portions
of another person’s copyright material without permission). If the
material is to be published on another website, such as The Online
Learning Centre – Te Kete Ipurangi, then it must meet the publishing
standards of that website.
Guideline 7:
The school will not publish material online that may defame anyone, be
objectionable from a human rights point of view, be obscene, or infringe
the copyright of third parties. All the student material published online
will be subject to an editing process, which will include the correction
of spelling and grammatical errors. All material will be evaluated by the
teacher with ICT responsibility before being published online.
Enquiries
The school welcomes any enquiry from
parents or students about the operation of these procedures.
Guideline 8:
The principal is designated as privacy officer and is available to
answer any enquiries from parents or students about the operation of the
school’s procedures for the online publication of student images and work.
Disputes
The school has a procedure to resolve
complaints or other disputes. This procedure is contained in the
Parents Concern Procedures.
|